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How to Transition From Reactive to Preventive Maintenance

How to Transition From Reactive to Preventive Maintenance

An effective maintenance plan is an integral part of any successful business. According to LimbleCMMS statistics, 61% still use reactive maintenance strategies. Though this may seem like the quickest and easiest route to take because it requires teams to repair equipment or assets after they’ve failed, relying solely on reactive practices can result in expensive emergency repairs, significant operational downtime, and maintenance costs. 

It’s time to adopt a preventive maintenance model to help your organisation save time, money, and resources. Let’s take a look at how you can make the transition from reactive to preventive maintenance.

The Benefits of Preventive Maintenance

Making the switch from reactive to preventive maintenance will benefit your business in several ways. 

Reduce Costs & Downtime 

By staying ahead of possible replacements or breakdowns, you can avoid costly emergency repairs down the road. Scheduled maintenance also helps reduce downtime for teams due to mechanical failures or other unexpected issues. 

Increased Safety & Efficiency 

With preventive maintenance, you can identify potential hazards or malfunctions before they cause an accident or injury in a workplace environment. Regular inspections also help ensure that all assets are running optimally – meaning less energy is wasted and productivity remains high.

Improved Asset Life & Quality Control 

Regularly scheduled maintenance increases the lifespan of equipment by catching small problems before they become major ones. It is also an opportunity for quality control evaluations which verifies that products are free from defects and meet industry standards for performance prior to being released into the market.   

Creating an Effective Preventive Maintenance Plan 

Now let’s discuss some practical steps on how to create an effective preventive maintenance plan for your facilities. 

Create an Asset Database

The first step to transitioning from reactive to preventive maintenance is creating an asset database via a computerised maintenance management system (CMMS). 

This will include detailed data about all your major equipment and even small items such as fixtures, as well as their make/model, dimensions, serial numbers, manufacturers’ warranties, and any other pertinent information that could be useful for performing preventive maintenance tasks.  

Develop a Maintenance Schedule 

Once you have your CMMS in place, it’s time to develop a comprehensive preventive maintenance schedule. This will help you monitor systems performance data in real-time and stay on top of regular tasks like cleaning air filters or lubricating parts before they start showing signs of wear-and-tear. 

At Hebs Group, we prepare a 52-week (PPM) Preventive Maintenance Schedule for the entire year with all PPM activities tailored specifically to your equipment and facilities’ needs, so that no important components are overlooked. 

Invest in Training 

Finally, don’t forget about training! Your team should have the knowledge and skills necessary to properly perform routine checks and inspections on all machines and equipment used within your facility. 

If they don’t already have these skills in-house, then it might be worth considering sending them on a training course or outsourcing a facilities management contractor to handle specialist maintenance duties.

By taking these steps now, you can ensure that your business is equipped for success!

Preventative Maintenance Experts 

As primary contractors, we commit to a smooth and uninterrupted process from the initial project evaluation to its completion. Our team ensures that all necessary preventive maintenance steps are taken, ensuring that you can enjoy maximum efficiency without any worries or concerns on your part. 

Call Hebs Group on 0151 2360707 or send an email to  for more information about our maintenance services.

Liverpool office.

4-6 St Johns Road,
Waterloo,Liverpool,L22 9QG

+44 0151 2360707

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